Managing subcontractors –particularly across different jobs, teams, and locations– can be a logistical challenge. Lexul Field Service addresses this with top tools that streamline coordination, oversight, and invoicing, while using a powerful QuickBooks integration for crucial data syncing—that includes customers, jobs, items, bills, equipment, time and materials, and more—while keeping data secure.
Easy Subcontractor Integration
Lexul Field Service allows subcontractors to access the system via connected accounts. This way, both contractors and subs work from the same platform –no more juggling separate systems– bringing transparency and consistency to every update and progress report.
Centralized Dispatch and Scheduling
Using multiple dynamic dashboards, managers can assign or swap subcontractors on jobs based on skillset and availability. “Quick Actions” let you modify assignments, reschedule, or update statuses instantly –reducing admin time and cutting down miscommunication.
Full Visibility Into Job Details
Each work order contains all necessary information like customer data, site details, scope of work, and documentation. Subcontractors start with work request briefings from an email and request details, reducing back-and-forth, callbacks, and missteps.
Guided Workflows to Ensure Quality
Dynamic workflows guide subcontractors through every step: pre- and post-job inspections, photo uploads, site surveys, and e-signatures from on-site managers. This ensures compliance and delivers consistent work quality
Time & Expense Tracking
Subcontractors can log time (including logging crew hours via foremen) and upload expenses directly on-site with digital job receipts on each work order. These entries sync as a “Bill” in QuickBooks or export for payroll, eliminating late submissions and fragmented data. Upon sync see QuickBooks job costing reports to help estimate costs, make proper decisions, and bring more efficiency.
Real-Time Invoicing & Payment Acceleration
Once work and documentation are complete, Lexul Field Service generates invoices on the spot –complete with parts, labor, and e-signatures. Integrated QuickBooks sync gets invoices out fast, so subs get paid sooner rather than later.
Permission Controls & Compliance
Lexul Field Service supports custom permission levels, letting you control subcontractor access to documents, customers, assets, and contracts. This ensures sensitive info stays protected, even in complex field setups.
Why It Works for HVAC, Plumbing & Mechanical
Lexul’s full subcontractor feature set –connected accounts, crew time logging, site surveys, permission controls, and custom invoicing– was specifically designed for trades industries like HVAC, mechanical, any kind of contracting, electrical, landscaping, fire protection. If you name it, we can see if you are the right fit for us. We never mind being flexible, or even changing something, to fit your exact business needs.
Summary
Lexul Field Service helps you manage subcontractors at scale by:
- Powerful QuickBooks integration that syncs and keeps data secure
- Integrating subs directly into your platform
- Streamlining scheduling, documentation, and work quality
- Tracking crew time and expenses easily
- Enabling real-time invoicing and faster payment
- Sync subcontractor time as ‘bill’ in QuickBooks
- Maintaining control through robust permissions
For contractors managing multiple teams and subs, Lexul Field Service delivers efficiency, visibility, and accountability –all while reducing administrative burdens and driving faster cash flow.
Need more detail on any specific feature or want a quick demo ? Get ahold of us at 1.855.595.3600 or email support@lexul.com
We will be happy to help,
